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Thursday, November 6, 2014

How to Open a .PST File With Pst Viewer Pro and Extract File Attachments

Email content is every where.  If you are an adminstrator who is expected to perform miracles on demand with .pst files, Pst Viewer Pro would be a great addition to your software toolkit.

Main image screen of PstViewer Pro with messages in the mail list.
PstViewer Pro email viewing software main screen

Pst Viewer Pro doesn't require Microsoft Outlook in order to open .pst email database files.  It also opens the offline .ost exchange databases, as well as individual Outlook emails in .msg format, and even .eml files.

While there's lot of software that can open email file types, Pst Viewer Pro is set apart  because it enables you do more things with those emails.

This is a screen image of PstViewer Pro showing the pdf selection list.
Select among a wide number of choices to convert email to PDF

Selected emails can be converted to differerent image formats, such as .gif, tif, png, and even .pdf.  It gives you a lot of control over how email file attachments are converted to PDF, allowing you to ignore the attachments, extract them, embed them within the pdf, or even attempt to convert them into the .pdf image.

Extract attachments from email stored in Outlook .pst files.
If you want to extract email attachments from .pst emails, Pst Viewer Pro has a export function called "Only Attachments."  Select the option from the dropdown list, and click the Export button. Email attachments in the selected emails will be copied to a folder that you choose.

The attachments are not actually removed from the email, but rather copied. Pst Viewer Pro never changes the original .pst or .ost file, so you don't need to worry about compromising the integrity of the .pst file.

There are many other ways to use PstViewer Pro. A command line tool lets you run it from any Windows batch file.

Download a free trial of PstViewer Pro. Quality is guaranteed with a 30 day refund policy.

Tuesday, July 29, 2014

Exporting Outlook Emails From a .PST File To A .CSV File

Email content all around us, yet is surprisingly difficult to convert into different formats. A specialized tool like PstViewer Pro will enable to accomplish many different conversion tasks with email. One useful capability it posses is to take a selected quantity of email messages and convert them into a neutral format which is easily imported into spreadsheet or database applications. 

This article will discuss how to use PstViewer Pro to accomplish the conversion of email messages to a .CSV file which can be imported into Microsoft Excel.  CSV stands for Comma Separated Values.  The CSV file that PstViewer Pro creates will contain multiple email messages, converted to text, with each row in the Excel spreadsheet representing a single email message.  

PstViewer Pro can access emails from Outlook .pst files, and even email that exists in a single-file form, such as .eml or .msg format. You'll find that the process of converting email from .Pst to .Csv is exactly the same as converting from .Eml to .Csv, and .Msg to .Csv.  

Download a free 15 day trial of PstViewer Pro and follow along. 

When PstViewer Pro starts, select the specific .pst file you wish to access, or a folder that contains the .eml and .msg files you want to convert to .csv.

Screen shot of Pst Viewer Pro software with email messages in the list, pending conversion to CSV.
Pst Viewer software for converting email to .csv files.
Select the files in the mail list that you want to convert into a .CSV file.  Using the "Ctrol-A" command will select all of the emails in the list.   You can use PstViewer Pro's "Search" menu to refine the list to a specific set of email messages. 

When the messages are selected, go to the Export tab, and select the "CSV" export profile from the drop down list.  

Select .CSV from the Export Menu
Now that you have selected the emails, and the CSV export profile, begin the export operation by clicking the "Export" button, and select the location where the CSV file will be saved.

The final step is importing the CSV file into Microsoft Excel. In most cases, opening the CSV file in Excel is is as simple as clicking on it.

Image shows email text in Microsoft Excel which were imported from a .csv file.
Emails imported into Microsoft Excel
PstViewer Pro has many capabilities, and this article only highlights one. Explorer the many Export Profiles that are shown in the drop down list. The same process of selecting and exporting email messages applies to any of the various export operations.

PstViewer Pro is $69.99 for a single license.