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Monday, March 17, 2014

Rotating The Layout Of PstViewer Pro Email View

PstViewer Pro is the leading commercial Windows email viewer software app. It lets you view, search and convert email messages stored as Microsoft Office Outlook .pst or .ost files, and individual email messages stored as .msg or .eml files.

In PstViewer Pro 6.0, a new feature has been added that gives you control over the layout of the software. Below is the standard PstViewer Pro presentation window. The list of email messages is on top, with an email viewing pane below.

The standard lay for viewing email messages in PST Viewer Pro software for Windows.

If you're more accustomed to an Outlook layout that places the viewing panel along the right side, this can be easily be accomplished in PstViewer Pro 6.0

First, click the "View" tab. This is where you can make many different changes to the look and layout of PstViewer Pro.

Second, click "Rotate Layout." Notice that the columns and layout will immediately change.  The list of email messages will appear in a vertical column on the left hand side, while the email message will appear in the right hand column.

Move email viewing pane to right column in PstViewer Pro.

If you prefer to have the email viewing pane on your left side, you can easily do this by clicking the button "Flip Layout."  The below image shows the result of this.

You can adjust the layout of PstViewer Pro email viewing by clicking "Flip Layout" button.

There are many other ways to make PstViewer Pro's display settings conform to your preferences.  Feel free to click around in the View tab and experiment with the different options that are available in PstViewer Pro 6.0.

For more information about PstViewer Pro 6 email viewer for Outlook .pst/.ost files, or download a free trial, visit the PstViewer Pro home page.

Tuesday, February 11, 2014

Understanding PstViewer Pro Export Profiles

For viewing .pst files or .msg email messages without Microsoft Outlook, PstViewer Pro can't be beat.  PstViewer Pro has many features that make it a great tool not only for opening Outlook emails, but processing them in various ways.  One of its powerful features is export profiles. Export profiles are instruction sets that can be customized in many ways to create specific solutions that help you get your email processing work done faster.

What are export profiles?  When ever you select an email message and then choose a target format from the drop down list, you are interacting with export profiles.  For example, go to PstViewer Pro's "Export" tab, and choose "Single PDF - attachments converted/included."

Screen shot of the location of the Export Profiles drop down box.
Export Profiles are selected from the Export Tab

"Single PDF" is in fact an export profile. You can customize this particular export profile, or any of the others that appear in the list.  You can also create your own by selecting "New Profile."

Let's see what options we have to modify the "Single PDF" profile we have selected.  Click "Edit Profile" and the profile editor screen will appear.  In the animated .gif below, we walk you through the various options that are available to customize this profile.

Animated gif showing how to select items from the PstViewer Pro profile editor, with the Single PDF profile selected.
PstViewer Pro's Profile Editor

For this profile, it's possible to change the export format from PDF to GIF, TIF, PNG, or any of the other target formats that are pre-built into PstViewer Pro.

You can indicate a custom page size and ortientation.

PstViewer Pro supports exporing to PDF in the ISO 190005-1 PDF/A standard.

You can tell PstViewer Pro to apply a custom naming scheme to the PDF files it creates.   Select "File Naming>Custom Naming Schema" and then expand by clicking the "..." box. This will bring up Export Naming Editor.

Image shows the naming editor for PstViewer Pro.
Give exported email messages a custom name

Drag and drop the elements and arrange them to create the file naming scheme that your project requires.

Try PstViewer Pro Free

If Encryptomatic's PstViewer Pro can help you with your project, download a free trial. Test it for 15 days. If it's a good fit for you, we would love to have you as a customer.

PstViewer Pro main screen image.
PstViewer Pro email viewer. Open Outlook .PST files.

Tuesday, January 28, 2014

How To Convert Outlook .MSG And.EML Email Files To .CSV Files With PstViewer Pro

PstViewer Pro software by Encryptomatic LLC is a versatile tool for managing your email content.  It supports viewing, searching and exporting different mail formats, including Outlook .msg emails, or Outlook Express .eml formatted messages. It can also access emails stored in .pst or .eml format.

In today's lesson, we will export the contents of .msg and .eml emails into a comma separated values file, better known as a .csv file.

A .csv file can be imported into Microsoft Excel or a free spreadsheet program such as offered by Open Office or Libre Office. Clicking on the .csv file is usually all that is required to have the file imported into your spreadsheet.

Why might you want to import your email messages into a spreadsheet?

Spreadsheets give you a lot of control over the data. You could, for example, import thousands of email message to .csv format, and then organize the recipient email addresses in the spreadsheet. You could use those email addresses to send a personalized mailmerge message to those email addresses.

If you would like to follow along with this article, download a free trial of PstViewer Pro for Windows. 

When PstViewer Pro starts, first use the folder nav on the left to select the location of your .msg or .eml files. PstViewer Pro supports mixed content viewing, so it won't matter if all of your messages are in a single folder.

Your emails will be displayed in the mail list.

Image shows the PstViewer Pro main software menu with .msg and .eml emails oragnized into a list.
Select the CSV export profile from the dropdown list

Next select the messages you want to export to CSV format. Click on any message to select it.  To select multiple .msg or .eml files, hold down the Windows control key. You can also select a range of messages by holding the shift key.   Control-A will select all of the messages in your list.

After your messages are selected, you can export them to a single .csv file.  Go to the Export tab, and select CSV.

The export tab in PstViewer Pro is where email export formats are selected.
Select CSV export profile from the Export tab and click "Export"
The last step is to click the Export button to being the export process.

PstViewer Pro Export tab with the "Export" button circled.
Click Export button to begin the process.

The major fields in the .eml and .msg files you selected will be converted to .csv format.

Click on the CSV file to open it in your default spreadsheet application. We are using Microsoft Excel 2013 in this example, which appears on our desktop like this.

Microsoft Excel document logo on a Windows desktop, with a file named "emails."
CSV file

If we click on the .csv file, Microsoft Excel will import it and display the data in columnar format. Later when we save this file, we can choose to save it as an Microsoft Excel formatted document.

Microsoft Excel 2013 spreadsheet with email data organized into columns.
Excel spreadsheet with emails

Combining the basic informational fields from emails into an spreadsheet gives you greater control over using that data and allows you to setup mail merges and combine it in useful ways.

There is no pre-set limit to the number of email messages that you can export to .csv format in the licensed version of PST Viewer Pro.  However, if PstViewer Pro is operated in trial mode, there is a limit of 50 emails per export operation.

Learn more useful tips on the official PstViewer Pro website.

Friday, January 24, 2014

Converting Email Files into .JPG images using Pst Viewer Pro, the Outlook .email file viewer.

PstViewer Pro is an email view for Microsoft Windows. It provides a wide range of formats for converting email messages. This video shows how to use PstViewer Pro to convert .msg or .eml email files into .JPG image files.

Text or fully formatted html emails can be converted. If embedded email graphics are hosted remotely, PstViewer Pro will attempt to download those files to provide as a complete a rendering as possible.

PstViewer Pro includes a range of target export formats besides .jpg, including .pdf, .gif, .tif, .png and others. The conversion process is essentially the same for other file types as it is for jpg.

Step 1. Select the email or emails that you want to convert from the mail list.

Step 2. Choose the target export format from the drop down list. In this example, we'll choose "Export to JPG."

Step 3 is to click the Export button, and select a folder location to hold the .jpg files.

That's it's! Now you can format email messages into jpg images.

Download a free 15 day trial of PstViewer Pro.

Monday, December 23, 2013

PstViewer Pro Articles and Tips

Welcome the PstViewer Pro product blog. These are some of the more popular blog posts about PstViewer Pro over the years. Since some of them were written awhile ago, and some subsequent articles have expanded on various topics, we have organized them for you by theme in the hope of helping you find what you're looking for faster. 

If you're wondering if PstViewer Pro can help you, or if you're searching for a very specific capability, feel free to contact us directly. We'll be glad to help.

If there's other articles that you would like to see is write, please post them in the comments. It's always interesting to us to learn how people use PstViewer Pro (often in ways we don't expect) so feel free talk back to us.

How to Use PstViewer Pro

Compare PstViewer Pro with PstViewer Lite

Viewing Outlook emails without Outlook

Viewing .msg and .eml files with PstViewer Pro

Using PstViewer Pro to open email content

Introduction to PstViewer Lite

Email Search Articles

Searching for email using PstViewer Pro

Extracting email addresses from .pst files

Searching Outlook .PST file that is not indexed

Email Exporting Articles

Email to TIF

.Pst to .MBOX Conversion

Extract Email Attachments from .MSG Files

Email to PDF Articles

Explanation of the PDF export options available in PstViewer Pro

Appending an email to a .PDF File

Bulk Converting Outlook Email to PDF with PstViewer Pro and MessageExport

.Msg to .PDF

Using PstViewer Pro to convert Outlook email to .PDF from Windows command line

Convert email to PDF/A with PstViewer Pro

Converting .MHT to .PDF

Thursday, December 19, 2013

Should Your Business Upgrade to Microsoft Office 2013?

Upgrading to a new office productivity suite in a business scenario is almost as major an undertaking as upgrading to a new operating system. It costs a lot of money to obtain the necessary licenses, particularly for larger networks and, sometimes, you will even have to retrain your staff to use the new software. Due to the major considerations involved, you will want to think carefully before deciding whether or not your company should upgrade to the latest version of Microsoft Office. Once its paid for and installed, there's no going back!

Microsoft Office Outlook in Windows 8
Upgrading to Office 2013 is a big step

Advantages of Upgrading

Microsoft Office 2013 provides a number of improvements and new features, some of which are particularly relevant to the business world. One of these is the integration of cloud computing features. With more and more businesses moving over to cloud storage and other Web-based services, this is often a deciding factor when it comes to upgrading to Office 2013.

In Office 2013, you can save and open documents directly to Microsoft SkyDrive, Microsoft's free online storage facility. Another major new cloud computing feature is the synchronization of things like personal settings and custom dictionaries. If your employees regularly work on different computers or they take work home with them, then these cloud computing features can be enormously beneficial.

The other major advantages, such as improved touchscreen support and the new start screen, of Office 2013 are not so relevant in the business world. Nonetheless, they are still welcome improvements. Another feature worth noting, which may be of use in your business, is the improved support for PDF documents which can now be edited within Word without having to convert them first.

Disadvantages of Upgrading

While Office 2013 is definitely an improvement over its predecessor, the same disadvantages apply as they do when upgrading to any major software resource. To upgrade all of the computers in even a small company to the latest version can cost hundreds or even thousands of dollars and there is also the time and work involved in the deployment to consider.

One of the major changes in Office 2013 is the improved compatibility with touchscreen devices. This, however, is not likely to effect the business world due to the fact that keyboard and mouse input remain vastly superior when it comes to productivity. The new interface may not be welcomed by everyone, particularly for those who subscribe to the philosophy that, if it ain't broke, don't fix it.

Compatibility with older formats created by earlier versions of the Microsoft Office suite can also be a little patchy at times.

PowerPoint 2013 logo

Is Your Business Ready to Upgrade?

Office 2013 is largely very similar to its predecessor, so your staff are unlikely to need any additional training. Productivity should certainly not be adversely effected due to staff not finding the new software unfamiliar. However, it is also the fact that it is so similar to Office 2010 both in terms of appearance and functionality that it might not seem worth upgrading. If your business is happy with Office 2010, then there is probably no need to upgrade at all, unless you find the integration of cloud features important enough. If your business is still using Office 2007 or earlier, then upgrading is a much better idea, particularly as support for older products is becoming increasingly limited.

Wednesday, December 4, 2013

Using PstViewer Pro To Export Emails In a .PST File To .TIF Files

Convert Outlook .PST files to .TIF from the command line
Use Pst Viewer Console to automate conversion of .pst files to .tiff files

Pst Viewer Pro is a flexible tool for converting email messages from Outlook .pst, .msg, .ost, or .eml format, into to many other file types.  

Although PstViewer Pro is most often used as a desktop tool, it may also be used in command line or batch file automation processes. This article describes how to use PstViewer Pro to convert Outlook .pst files to .TIF format using th ecommand line.

This week we have been working with a customer on a .pst to .tif file conversion as part of a legal discovery process. The conversion project required that Pst Viewer Pro be operated from a batch file.The information in this article may be adapted to other PstViewer Pro export profiles, such as TIF, GIF, MHT, EML, or any custom export profile that you may create with PstViewer Pro's profile editor.

PstViewerConsole.exe utility

The standard Pst Viewer Pro installer package includes a utility called PstViewerConsole.exe. This is the command line counterpart of PstViewer Pro.

There are many different criteria for passing information to PstViewerConsole. These criteria are detailed in PstViewer Pro's internal Help document (Help>Help> User Interface > Command line parameters). You can also view this document online.

Command line usage: PstViewerConsole.exe [options] [<filename1.pst> [<filename2.pst> ...]]

The options may include the name of any of Pst Viewer Pro's export profiles, like: 

"D:\Program Files\Encryptomatic, LLC\PSTViewer Pro\PSTViewerConsole.exe" --e "TIFF" "C:\pstfile1.pst"

In this example, PstViewerConsole would use the export profile called "TIFF" to convert email in an Outlook .pst file called “pstfile1.pst” into TIF files.

Any of PstViewer Pro’s export profiles, including the TIF profile, may be customized from within PstViewer Pro by going to  Export>Export Profile>Edit Profile  and may include some very specific criteria, such as how to name the resulting .pdf files, which file sizes to use, page orientation, etc.

Locating the TIFF export function from within PstViewer Pro.

After a profile is customized, the changes to that profile will apply whenever PstViewerConsole.exe calls that profile.

Our customer need to edit the file naming scheme so that subject, sender and date would be included to the file name, and we needed to export to a specific path. To do this, first edit the file naming scheme like in pictures below to add the message’s subject, sender and date will be included in the file name.

Edit the TIF profile export format.
Export Profile Editor

Image shows how to apply a custom naming plan to the exported .tiff email files.
File Name Scheme Editor

Here is a tip: To set a Windows path, you can create a custom folder tree structure based on any of the fields if you separate them with "\" symbol.

The PstViewerConsole.exe tool is a very powerful part of the PstViewer Pro system. It gives you tremendous flexibility and control. We hope you have found this tutorial helpful. Please contact our support team if you need any further assistance.